AAU Rosters

AAU licensed events that are marked in Exposure can take advantage of AAU roster verification functionality, layouts and reporting.

Enable AAU Licensed Event

Before activating any AAU functionality the AAU Licensed # must be available and turned on with the steps below under an Event Director accoun.

• Click Events in side menu
• Click Event Name for Event Details
• Find Certifications under the Event Description section
• Enable AAU Licensed and enter the AAU Licensed #
  

Once the event is marked as AAU Licensed you will get new columns on Teams, Coaches and Players table views showing if the entire roster or roster entities are AAU membership verified.  Below you see a team that has all coaches and players vertified with AAU memberships while the other is not.

Below are the different status icons for the AAU # column.

AAU Logo - Team, coach, or player is verified Transparent AAU Logo - Team, coach or player is NOT verified or is expired. Spinner - AAU verification is being processed (This only happens on import where multiple rosters need to be processed in the background.)

Rosters

Within event director and coach accounts, an AAU Lookup button becomes available as soon as the event is AAU Licensed in Exposure. This convenient feature empowers users to input a Club Code and Membership ID, making it effortless to find coaches and athletes for streamlined team registration

You can also add coaches or players manually one at a time and provide a Membership # along with another piece of information to verify the AAU membership.

If you're dealing with existing coaches or players, simply provide their Membership Number along with specific criteria that matches the existing records

Import files with membership numbers will be processed behind the scenes and should complete in a few minutes.

Event Registration 

To make these AAU fields mandatory for teams, coaches, and players for registration, you can enable them by navigating to the Edit Team Fields and Edit Player Fields options within the Registration section of the Event Settings page.

Please bear in mind that event registration for a team won't be possible if the existing coaches or players on the Exposure roster haven't acquired an AAU membership ID yet and these settings have been switched to required.

• Click Events in side menu
• Click Event Name for Event Details
• Click Settings in side menu
• Open the Registration section
• Under Edit Team Fields, add AAU Club Code and make them required
• Under Edit Coach Fields, add AAU Membership ID and make it required
• Under Edit Player Fields, add AAU Membership ID and make it required

This will also enable the fields under Coach Accounts where teams might already exist.

Reports

Event Directors will have access to an AAU Roster report, providing comprehensive team roster details, including AAU Membership numbers. This report can be generated in its entirety from the Event Reports section or, for individual team reports, accessed through the Team Reports section

All Teams Report

• Click Events in side menu
• Click Event Name
• Click Reports in side menu
  

Individual Team Report

• Click Events in side menu
• Click Event Name
• Click Teams in side menu
• Click Team Name
• Click Reports in side menu

Coaches will also have this report under there coach account Teams section if they are playing in a AAU Licensed event.