Team Invite (Event Director)

Event Directors have the following capability to link or assign teams using a coaches' Coach Account.  This gives the coach the following benefits:

• Track event status
• Modify coach profile
• Modify other coach and athlete profiles (if administrator)
• Add rosters
• Participant in a point ranking system
• Reuse same team across events
  
  

Coach Account Linking

There are several ways to link teams to a coach account and take advantage of the benefits above.

• Event Registration (Account Registration must be enabled)
• Existing Event Team 
• Invite Email (Requires team have a coach email assigned)
• Team ID (Advanced, not recommended)
  
  

Event Registration

Opting for registration serves as the optimal method to efficiently collect information and seamlessly connect coaches with event teams. This empowers coaches to select a new or existing team during the registration process, leveraging pre-existing team and roster details. The successful implementation of this process requires the following criteria:

• Setup Event Registration through Exposure
• Under your Registration settings Account Registration should be Required or Optional
• During registration a coach can create or link a team to the event
  
  

Existing Event Team

If certain teams or individuals have already participated in a previous event within the same season, you can incorporate an Existing Team through the Add Team page. This action will replicate all coaches and players, establishing connections between teams, including a Coach Account team if the previous team was already linked.

• Click Events in side-menu
• Click Event Name
• Click Teams in side-menu
• Click +Team button
• Select Type of Existing
• Select Season Team
• Click Save button

If a team is already under an event, say from registration you can click the edit button to link a previous team under the same season also.  

Invite Email

If you utilize an external registration system, this alternative proves effective, provided that you import or add the Email Address for the primary contact of the team under coaches. This enables you to send a Coach Account invite email to the team, allowing them to link a new or existing team to that event team. The successful execution of this method requires the following criteria

First, you need to import or Add teams to an event, ensuring each team has a coach or primary contact with a valid email address. 

Following that, you'll need to extend invitations to one or multiple teams simultaneously. You can achieve this by following the steps outlined below. Alternatively, you can also send an invitation to a team directly from the Team Details page.

• Click Events in side-menu
• Click Event Name
• Click Teams in side-menu
• Select the team you wish to invite by clicking on the checkmark in their row
• Click Actions button
• Click Invite 
  

An invitation will be dispatched to the provided email address, containing links to either log in or create a coach account. This process facilitates the creation of a new team or the linking of an existing team under the coach account.

You can verify what teams are connected to a coach account from the Linked column of the Teams table.

Team ID

This is for advanced users with edge cases and is not recommended.  Please use the above methods instead.

Under the Division Teams section, you have the option to associate a team with a coach Team ID. Click the Link button and enter the Team ID provided by the team or obtained from a previous event. 

If you possess the Team ID for the team, either from a previous event or obtained from a coach (Team ID can be found under Coach Account), you can manually establish the link with the event team.  Follow the steps below to accomplish this.

1. Click Events in side-menu
2. Click Event Name
3. Click Teams in side-menu
4. Click Team Name
5. Click Edit button by event Team ID
   
   
   
   
6. Enter Parent Team ID provided by coach or previous event
7. Click Link button below